Conference & Event Specialist

Job Location: Montgomery
Company: Turenne PharMedCo
Job Type: Full Time
Job Category: Marketing

Turenne PharMedCo is hiring for a Conference & Event Specialist with our marketing team at the Montgomery office.  This position will be responsible for coordinating marketing efforts for all lines of business through convention and conference presence and customer events, sponsorship opportunities, promotional merchandise and team wear.

Position is full-time, 8:00 A.M.–5:00 P.M., Monday-Friday.  Previous experience with tradeshow / conference and event planning is highly preferred.  Excellent verbal, interpersonal, and written communication skills are required.

RESPONSIBILITIES
  • Responsible for coordinated marketing efforts for all lines of business through convention & conference presence and customer events, sponsorship opportunities, promotional merchandise, and team wear.
  • Work with internal and external stakeholders to schedule, plan and execute a wide range of events and sponsorship initiatives across all lines of business.
  • Lead the end-to-end planning for small to mid-sized events, including room blocks, F&B outlines, sourcing venues, vendors, transportation, and entertainment; managing update documents; updating websites; drafting communications, managing contracts, tracking RSVPs, creating surveys, ordering merch/swag, booking dinner reservations, agenda development, etc.
  • Manage the fulfillment of sponsorship opportunities for industry organizations, customers, and clients, including ordering swag, banners, tablecloths, marketing materials, etc., for an onsite booth presence or experience, liaising with internal and external stakeholders on speakers and content, and managing timelines and deadlines.
  • Drive excellence in the event discipline, deliver exceptional experiences that impress, are within budget, and do so in innovative ways that connect with the personality and needs of our audience.
  • Continually reassess events and experiences to improve upon for future years. Identify areas of improvement with solutions.
  • Submit, track, and manage costs closely, including processing invoices, tracking payments, and reconciling budgets.
  • Work with internal and external stakeholders to plan and manage the robust company event calendar, proactively finding and adding future key event dates.
  • Collaborate with Sales Team to track and support local/regional events and sponsorships.  Work with marketing and sales teams to develop and procure appropriate promotional merchandise at events, holidays, and general sales giveaways.
  • Work with marketing and management teams to plan and procure appropriate team wear for internal and external staff use and manage coordinated ordering efforts.
  • Work cross-functionally to ensure all needs, approvals and deadlines are met.
  • Support onsite at sponsorships and events as needed.
  • Develop and maintain excellent relationships across the business and with external partners.
  • Pack and schedule pallets for conventions/tradeshows.
  • Plan and deliver convention information sessions with internal staff.
  • Plan, coordinate and distribute holiday/observance gifts.
PREFERRED QUALIFICATIONS & SKILLS
  • 2-4 years of conference/event and sponsorship planning experience
  • Team player who collaborates daily and can quickly pivot to assist on other projects as needed.
  • Strong critical thinking and problem-solving skills.
  • Demonstrate professionalism, responsiveness, and exceptional customer service skills.
  • Close attention to detail for accuracy and efficiency and superior organizational skills.
  • Ability to prioritize multiple tasks and deadlines simultaneously in a high-volume, fast-paced environment.
  • Remains flexible and positive in shifting daily priorities and situations.
  • Comfortable being hands-on as the role involves heavy execution working within a small team
  • Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Outlook, etc.
  • Ability to travel 5%-10%. Ability and willingness to work extended hours and varying work schedules as required.
  • Capability to lift and move objects up to 50 lbs.

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